Office Coordinator

Permanent - Uppingham

We’re looking for an Office Co-ordinator to join our team in Uppingham. You’ll be an experienced and enthusiastic individual, who is hard-working but likes to have fun.

Reporting directly to the HR Manager, this role is ideal for someone who enjoys a varied office role working in a fun sociable company. You’ll play a pivotal role in being the front-facing member of the team, sharing a smile and engaging with the team within the office space. You’ll need to independently maintain the day to running of the office and work successfully with ad hoc requests and interactions with key stakeholders.

The primary responsibilities for this role include:

  • Being the first point of contact for all office visitors, demonstrate a great first impression within a positive working environment
  • Answering telephone calls efficiently and effectively, screening and directing these as required
  • General reception duties, including greeting and looking after all visitors, help with the setup of rooms, offering drinks and refreshments
  • Managing any post, including receiving and sending parcels
  • Liaise and support with any London office booking via the London office receptionist
  • Managing and replenishing office supplies as well as procurement of adhoc items
  • Arranging travel and accommodation for all employees.
  • Booking company meetings, including travel and catering requirements
  • Supporting with the planning and arrangement of any social events.
  • Responsible for the management of office facilities – making sure everything is running smoothly and office house-keeping standards are kept high
  • Managing the H&S for the building – training will be provided if required
  • Continuous improvement of office processes to add value and ensure we are supporting our customers
  • Any other ad hoc requests from key stakeholders


The above highlights the key activities of the role, however as you’ll need to be willing to support and action other things that we’ll ask you to do to support the office and company.

What you'll bring

Ideally, you’ll have the following skills:

  • Experience working in a busy office
  • Experience of reception hosting/office co-ordinator role
  • Strong Word, Excel and Outlook skills are essential
  • Excellent communication skills, put into practise with a wide range of people both verbally and in writing
  • Excellent telephone manner
  • Outstanding organisational skills, with amazing attention to detail
  • Flexibility and adaptability – things can change quickly here, so you’ll also need to be able to prioritise effectively
  • The ability to maintain confidentiality
  • Self-motivated, but also a great team player
  • Pro-active
  • Problem solving and keen to suggest and implement new ideas
  • And most importantly you’ll be friendly, enthusiastic, and fun!

 


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WE'RE A CARBON NEGATIVE COMPANY

Our aim is to reduce our carbon footprint as rapidly as possible. 
With immediate effect, we will offset more CO2 than we generate. 

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